Job Description | Manager of Finance and Administration

KEY RESPONSIBILITY AREAS

Accounting and Budgeting

  • Reviews and approves journal entries prepared by finance associate; reviews ledgers for accuracy and adjusts as needed. Ensures appropriate level of supporting documentation.
  • Maintains all cash accounts including special accounts; monitors investments and cash flow.
  • Prepares monthly, quarterly, and annual financial statements.
  • Reviews monthly bank reconciliations.
  • Supports and guides leadership team and staff in preparing and adhering to annual operating budget. 
  • Works with auditing firm to prepare audit materials and ensure all local, state, and federal reports are completed according to IRS requirements, as well as related reports and administrative work regarding payroll, retirement (ERISA), tax returns, etc.
  • Provides analysis of financial data to staff, board, and committees as needed.
  • Oversees fixed asset accounting, amortization, and reporting.
  • Evaluates and analyzes all accounting and budgeting programs and develops appropriate strategies to address the results.
  • Monitors accounting standards changes and the implementation of documentation/mapping, updating, and auditing of financial policies and procedures.

Resource Development 

  • Reviews and finalizes fundraising campaign payments in donor management system.
  • Coordinates with Director of Development and staff to monitor campaign progress and status.
  • Coordinates with Director of Development to ensure necessary documentation is provided by workplace campaigns for the timely payment of designations to other agencies.

Human Resources 

  • Manages HR compliance and policies, payroll, and benefits.
  • Manages all aspects of human resources. Provides information and support to staff. Collaborates with CEO on annual reviews, salary actions, hiring decisions and recommendations to terminate employment relationships as may be necessary.
  • Provides information to HR committee of the board of directors to support annual benefit renewal decisions.

Administration and Operations 

  • Provides direct, primary staff support to the Board of Directors, including primary staff support to the audit, finance, human resources, and investment committees of the board.
  • Reviews needs and requirements and presents office improvement recommendations to CEO.
  • Oversees the competitive bidding process.
  • Purchases office equipment and furniture as authorized by the President and the Board of Directors.
  • Evaluates, updates, and documents existing office policies and procedures. Identifies, creates, and documents new policies, as necessary.
  • Takes on additional tasks as assigned by the President and CEO.

 

PREFERRED JOB REQUIREMENTS

(A comparable combination of education and experience may be considered based on overall qualifications)

A. EDUCATION: Bachelor’s degree in accounting or business administration.

B. EXPERIENCE: Minimum five years accounting background with at least three years in a supervisory position. 

C. KNOWLEDGE: Detailed working knowledge of general accounting principles. Knowledge of human resources and employee relations. 

D. SKILLS

  • Strong leadership and supervisory skills and experience. 
  • Strong computer background including working knowledge and experience with QuickBooks, Microsoft Office, as well as fundraising and database software. 
  • Ability to properly interpret financial transactions for general ledger entry and production of accurate financial statements. 
  • Understanding and experience following accounting standards. 
  • Familiarity with business insurance requirements. 
  • Ability to work with committees and boards to meet the organization's financial reporting needs. 
  • Ability to measure and evaluate results of strategies and activities.  
  • Project management experience. 
  • Demonstrated communication skills (written, oral, and listening). 
  • Ability to work effectively under pressure, to be part of a team, and to meet deadlines. 

 

COMPENSATION AND BENEFITS 

The Manager of Finance and Administration is a full-time exempt, in-person position. Starting salary is commensurate with relevant experience, within the framework of the organization’s operating budget, and in the range of $55,470 – $63,792 annually. An excellent benefits package includes medical and dental coverage with no waiting period, employer-paid life and long-term disability insurance, a flexible medical spending account, 403(b) with employer contributions, generous paid time off, and 11 paid holidays per year.